Meetings are an essential part of a local chapter’s operation. Meetings can be used as an avenue to network, conduct important business, and inform those in attendance.
In order to run an effective meeting, it is important to always plan ahead. Pick a date before your chapter meeting to hold an officer meeting. During this time, choose the items that will go on the agenda (limit to important topics and decisions) and any other business that needs to be handled before the meeting. Also, choose someone to lead the meeting. It may be your chapter President or Vice President. Whoever is chosen, it is important that they are prepared with knowing all of the agenda items and be aware of time during the meeting to ensure that the meeting does not go over the planned time. The agenda will bring structure and an outline for not only the officers but also the members in attendance.
If you need handouts or other visual aids, prepare those ahead of time and let your adviser know so those can be printed and distributed. It is best to not to wait until the last minute to prepare for a meeting. You want to go in ready and prepared so that your meeting will be a success.